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Executive Assistant

Hybrid
  • Toronto, Ontario, Canada
Operations

Job description

Fulfil.io helps high-growth, high-volume merchants simplify operations and scale for growth. With the rise in omnichannel commerce, Fulfil was founded with the simple idea that merchant operations need to be simplified to deliver amazing retail experiences.

Fulfil.io enables businesses to turn their back-office operations into an accelerator for growth by integrating order management, inventory management, warehouse management, vendor/supplier management, wholesale, manufacturing, financials and customer service, into one seamless solution.

We believe merchants should love their operations platform, and we work hard to make that happen every single day.


As the Executive Assistant at Fulfil.io, you'll be the backbone of our executive team, providing essential support to our execs helping to ensure their productivity and effectiveness. Your keen organizational skills and meticulous attention to detail will shine as you manage calendars, coordinate meetings, and handle communications with precision. From preparing documents to solving problems and fostering positive relationships, you'll play a vital role in keeping our operations running smoothly and enabling strategic decision-making. You will be based in the Toronto office and will have office management duties as well. 




Key Responsibilities:

  • Office management: Supporting new employee onboarding, ordering supplies, restocking supplies, helping office visitors etc 
  • Exec Calendar Management: Coordinate and prioritize executive schedules, help with coordinating their daily lives in general so some of their time is freed up 
  • Meeting Coordination: Plan, organize, and facilitate meetings, including preparing agendas, following up on action items.
  • Document Preparation: Assist with the creation, formatting, and editing of presentations, reports, and other documents as needed.
  • Information Management: Maintain accurate records and files, ensuring easy accessibility and confidentiality of sensitive information.
  • Relationship Management: Build and maintain positive relationships with stakeholders, clients, and partners, representing Fulfil.io with professionalism and integrity.
  • Project Support: Provide administrative support for special projects and initiatives, like hosting events for customers in US cities- researching and booking dinners and events for example. 
  • Problem Solving: Anticipate challenges and proactively address issues to support the smooth operation of daily activities.
  • Ad Hoc Support: Undertake additional tasks and responsibilities as assigned by the executives to meet evolving business needs.

Job requirements

Qualifications:

  • Proven experience as an executive assistant or similar role, preferably in a fast-paced startup environment.
  • Willingness to work hybrid in the Toronto office 
  • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
  • Strong written and verbal communication skills, with the ability to interact effectively with individuals at all levels.
  • Proficiency in relevant software applications  (Zoom, Slack, project management software) 
  • Discretion and confidentiality in handling sensitive information and situations.
  • Flexibility and adaptability to changing priorities and deadlines.

Why Join Fulfil.io?

  • Opportunity to be part of a dynamic and innovative SaaS startup that is transforming the way businesses operate.
  • Collaborative and inclusive work environment where your contributions are valued and recognized.
  • Exposure to cutting-edge technology and industry trends, with opportunities for professional growth and development.
  • Competitive compensation package, including benefits and perks.

Join Fulfil.io and help shape the future of business operations! Apply now to embark on an exciting journey with a passionate team committed to driving success and making a meaningful impact.



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At Fulfil.IO, we don’t discriminate based on race, religion, color, national origin, sex, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable laws. For US-based candidates, Fulfil.IO participates in E-Verify and if you have the legal right to work in the US, we want you to be aware of your rights.

If you need assistance or accommodation due to a disability, please contact us at accessibility@fulfil.io.